Pre-CommerciAl ProCuremenT of Innovative Personal ProtectiVe Equipment for First REsponders (ACTIVE PCP)

Tenders will be excluded if they do not meet the following requirements relating to the place of performance of the contract:

1. At least 50% of the total value of activities covered by each Specific Contract for PCP Phase 1 and 2 must be performed in the EU Member States or in Horizon Europe associated countries. The principal R&D staff working on each specific contract must be located in the EU Member States or Horizon Europe associated countries.

2. At least 50% of the total value of activities covered by the Framework Agreement (i.e., the total value of the activities covered by Phase 1 + the total value of the activities covered by Phase 2 + the total value of the activities covered by Phase 3) must be performed in the EU Member States or Horizon Europe associated countries. The principal R&D staff working on the PCP must be located in the EU Member States or Horizon Europe associated countries. The percentage is calculated as the part of the total monetary value of the Contract that is allocated to activities performed in the EU Member States or in other countries associated to Horizon Europe. All activities covered by the Contract are included in the calculation (i.e., all R&D and operational activities that are needed to perform the R&D services, e.g., research, development, testing and certifying solutions). This includes all activities performed under the contract by Contractors and, if applicable, their Subcontractors. The principal R&D staff are the main researchers, developers and testers responsible for leading the R&D activities covered by the Contract. The countries associated to Horizon Europe are those listed as associated countries in the Participant Portal Online Manual (https://ec.europa.eu/info/funding-tenders/opportunities/docs/2021-2027/common/guidance/list-3rd-country-participation_horizon-euratom_en.pdf). Further information on ACTIVE PCP as well as the Tender Documents can be found at https://www.activepcp.eu/

There are two types of award criteria (a) on/off criteria and (b) weighted criteria, as described in the Procurement Documents. // Awarded points for each criterion will be multiplied by weighting percentage leading to a final score per criteria. // Final score for Tenderer is a sum of all final criteria scores. // The maximum scoring obtained after the proposal evaluation shall be 100 points, where:

• 20 percentage of the points correspond to the Financial Offer, and

• 80 percentage of the points correspond to the Technical Offer. // Following the Scoring Model: Li = 80 * (Ti /Tmax) + 20 * (Fmin/Fi), where:

• Tmax: Technical Score of the Best Technical Tender

• Ti: Technical Score of the Tender i

• Fmin: Lower Price of all Tenders

• Fi: Price of the Tender i

• Li: Total Score of the Offer i rounded to two decimals places. // Further details are provided in the Procurement Documents, which are accessible at https://www.activepcp.eu/ & https://www.activepcp.eu/call-for-tender/

All Tenderers must use the ACTIVE PCP Tender Documents, which can be accessed along with all of the other Tender Documents (Procurement Documents) and related annexes. // The Tender Documents are available to be downloaded on:

- the ACTIVE PCP website: https://www.activepcp.eu/ and - on the Innovation Procurement Platform: https://innovationprocurement.com/ // The Tenders should be submitted via the Innovation Procurement Platform, no later than the 12:00 noon (CET) on 14-12-2026. // The Cover Letter (TD 2) should be also sent by post and should be received by no later than the 12:00 noon (CET) on 14-12-2026. The Cover Letter should indicate that it relates to the dossier (R&D Services within the ACTIVE PCP Project) and be addressed to the Lead Procurer: Center for Security Studies (KEMEA), Hellenic Ministry of Civil Protection, 4, P. Kanellopoulou str. 10177, Athens, Greece. Att to Ms Panagiota Benekou. // The Cover Letter should be delivered by one of the following ways:

- By hand at the official registry office of KEMEA at the above-mentioned address - By registered post services with shipment notice. In such case, Tenderers should inform the Contracting Authority of the dispatch of the tender by fax or email on the same day, attaching a proof of the date of shipment, which must be before the deadline for the submission of tenders. // The Cover Letter should be signed by the Tenderer or its duly accredited representative, with the powers to bind the legal/natural person, stating the full name (or entity name) of both and identifying the tender, a telephone number and an email address for contact. // All Tenders must be submitted in three separate and independent envelopes (A, B and C), in a way that allows the secrecy of the content of each one to be guaranteed until their formal opening. // Envelopes are digital and will only be submitted via the Innovation Procurement Platform https://innovationprocurement.com/ // Attention:

- In Annex 1 of the Call for Tenders, a detailed explanation of the documents, actions to be taken and related envelopes can be found. - More detailed information about the final layout requirements for the Phases 2 and 3 offers will be provided in the subsequent Call-offs. - The period of validity of the Tenders is six (6) months from the deadline indicated above (shorter validity period is not admissible and shall conduct to the rejection of the offer). - Tenders and supporting documents must be written in English or a full English translation shall be provided at no cost to the Lead Procurer. - Tenders must not be qualified or accompanied by statements or a covering letter that might be construed as rendering the tender equivocal. Unauthorised alterations or additions must not be made to any component of the tender documents. // Detailed instructions are provided in the Tender Documents (Procurement Documents), which are accessible at https://www.activepcp.eu/